Warehouse Administrative Assistant on 1st shift

Location: Newburyport, MA
Date Posted: 11-14-2017
or
JOB FUNCTION:

    To properly communicate with appropriate personnel to ensure proper shipping/receiving of items
   
ESSENTIAL FUNCTIONS:
                              
  • Enter, copy, and paste data into Excel spreadsheets
  • Match production to warehouse transfer sheets pallet to pallet
  • Perform Cycle counts
  • Run inventory for offsite storage and match with JD Edwards every Monday and record on Excel spreadsheet
  • Complete all DSI transactions related to this position
  • Post cycle counts for finished goods, raw materials and corrugated daily
  • Reconcile seconds, hold and daily production (inventory reports in JD Edwards)
  • Total daily production of each product
  • Print production report and match totals
  • Perform quality hold releases for finished goods daily
  • Verify information and process JD Edwards (requisitions)
  • Perform Shipping/receiving and transferring of items using JD Edwards
  • Set up orders and print pick slips, enter orders in CHR portal for pick up
  • Print all Bills Of Lading for shipments
  • Run open order report (ordno5) and fax to off site storage and carrier
  • Close purchase orders in JD Edwards
  • Pull bill of lading and received purchase orders upon request. Match or and fax/record SCOA # on invoices
  • Update ship cost report, carrier bills, back halls and offsite costs
  • Complete all filing including bill of lading, & purchase orders
  • Contact and set up orders with customer service for seconds
  • Answer telephone; make appointments for Warehouse
  • Communicate with customers, production, retail, and administration personnel
  • Sign for overnight and ground deliveries of packages and distribute
  • Print overnight shipments, pack and set up overnight shipments in UPS
  • Participate in yearly audit and assist in the development of procedures and corrective actions
  • Must adhere to the plant’s Policies
  • Follow Good Manufacturing Practices (GMP’s)
  • Assist Warehouse Manager/Supervisor as needed
  • Communicate with shipping personnel
  • Other duties as assigned
KNOWLEDGE, SKILLS AND ABILITIES:
  • High school diploma or equivalent
  • Spreadsheet (excel) knowledge
  • Must be able to perform basic mathematical skills.
  • Must be fork lift certified.
  • Must have fork lift experience
  • Must be able to read, write and comprehend basic instructions and processes of the job.
  • Organizational skills a must
  • Must pay close attention to detail
  • Must be able to perform duties at a pace that is consistent with the pace set by the Supervisor.
         We are an equal opportunity employer
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